Rentals

Site grounds set up for an outdoor wedding

Facilities

The Vance Birthplace is located at 911 Reems Creek Road, Weaverville, NC, 28787. The Vance Birthplace State Historic Site preserves 7 historic structures and maintains a visitor center and museum. The picnic shelter and adjacent 1/6-acre picnic area field are available to rent for private events during normal operating hours and outside of normal hours, as staffing allows. Our policies help to ensure proper maintenance, use, and enjoyment of our site. We request your cooperation in following the policies outlined in our Facility Use Packet (downloadable below). Please remember that our primary responsibilities are to protect our historic site and collections and allow public access to the site.

Rentals are NOT allowed inside the historic structures or the site visitor center. The hayfield adjacent to the Historic Site is PRIVATE PROPERTY; please notify your guests of this and ensure that no one in your group trespasses on this property. Capacity: Our picnic shelter can accommodate 50 people. The total rental capacity is 150 people.

Rates 

The rental time includes all time spent on the Historic Site property including set-up, photography, and clean-up. All evening events must conclude by 10:00 pm to allow for the necessary clean-up of the event. The $25 Application Fee is due at the time of submission.

Weekday Pricing Schedule
Monday – Friday 9 a.m. to 5 p.m.

  • $150 for the first 2 hours and $100 per hour after that, up to a maximum of 8 hours

Weekend and After Hours Pricing Schedule
Saturday and Sunday, or any rental occurring before 9 a.m. or after 5 p.m.

  • $150 per hour a la carte with a 2 hour minimum and 8-hour maximum.
  • 4-Hour Discount Deal: $500 flat rate (save $100)
  • 6-Hour Discount Deal: $750 flat rate (save $150)
  • 8-Hour Discount Deal: $1,000 flat rate (save $200)

Application Fee (Required)
A non-refundable application fee of $25 is due at the time of application submission.

Damage Deposit (Required)
A deposit of $250, payable to the Vance Birthplace State Historic Site is required for all functions. If cleaning and or repairs to the property are required after the event, the amount will be deducted from your damage deposit. The remainder will be returned to you within 4 to 6 weeks after your event. If costs for repairs and/or cleaning exceed the amount of the damage deposit, you will be billed for the balance due. Labor incurred by the Vance Birthplace staff to perform services otherwise the responsibility of the Licensee according to the Terms, Conditions, and Rules will be billed at $100 per hour.

Application Procedure

A completed facility rental packet should be submitted at least 45 days prior to your event. You will be contacted within 10 business days, at which time site staff will notify the renter if the application is approved. If the application is accepted, you will have 2 WEEKS to submit your refundable security deposit. After we receive your security deposit, we will hold the reservation for up to 2 WEEKS. Within that two-week period, you must submit the first payment (50% of the estimated total cost, which can be determined under section 3.1 of the Facility Use Agreement) or the reservation will be forfeited. The remaining balance must be paid at least 1 WEEK prior to the event. Please download the rental application below.

Associated Files