Rentals

Facilities

The Vance Birthplace is located at 911 Reems Creek Road, Weaverville, NC, 28787. Rentable space includes the 1 /2 acre demonstration field, 1 /6 acre picnic area field, and picnic shelter. Rentals are NOT allowed inside the historic structures or the site visitor center. The hayfield adjacent to the Historic Site is PRIVATE PROPERTY; please notify your guests of this and ensure that no one in your group trespasses on this property. Capacity: Our picnic shelter can accommodate 50 people. The total rental capacity is 150 people.

Rates 

The rental time includes all time spent on the Historic Site property including set-up, photography, and clean-up. All evening events must conclude by 8:00 pm to allow for the necessary clean-up of the event. The $25 Application Fee is due at the time of submission.

Private or Commercial Groups

Weekday Pricing Schedule
Monday – Friday 9 a.m. to 5 p.m.

  • $150 for the first 2 hours and $50 per hour after that up to 6 hours

Weekend and After Hours Pricing Schedule
Saturday and Sunday, or any rental occurring before after 5 p.m.

  • $150 per hour a la carte with a 2 hour minimum and 8-hour maximum.
  • 4-Hour Discount Deal: $500 flat rate (save $100) 6-Hour Discount Deal: $750 flat rate (save $150)
  • 8-Hour Discount Deal: $1,000 flat rate (save $200) Vance Birthplace SHS Facility 

Application Fee (Required)
A non-refundable application fee of $25 is due at the time of application submission.

Damage Deposit (Required)
A deposit of $200, payable to the Vance Birthplace State Historic Site is required for all functions. If cleaning and or repairs to the property are required after the event, the amount will be deducted from your damage deposit. The remainder will be returned to you within 4 to 6 weeks after your event. If costs for repairs and/or cleaning exceed the amount of the damage deposit, you will be billed for the balance due. Labor incurred by the Vance Birthplace staff to perform services otherwise the responsibility of the Licensee according to the Terms, Conditions, and Rules will be billed at $100 per hour.

Alcohol (Optional)
There is a $50 fee to have alcohol on the Vance Birthplace property. Only beer and unfortified wine are permitted (if it must be purchased from an ABC Store in North Carolina, it is not permitted). In order to have alcohol the renter must provide a Certificate of Insurance from a licensed caterer. Renters who are self-catering must assume all liability for the consumption of alcohol and provide a copy of rider on their insurance. All fees should be paid for by CASH, CHECK or CREDIT CARD.

Application Procedure

A completed facility rental packet should be submitted at least 45 days prior to your event. You will be contacted within 10 business days, at which time site staff will notify the renter if the application is approved. If the application is accepted, you will have 2 WEEKS to submit your refundable Damage Deposit (see below). After we receive your Damage Deposit, we will hold the reservation for up to 2 WEEKS. Within that two-week period, you must submit the first payment (50% of the estimated total cost, which can be determined in the payment section of this packet) or the reservation will be forfeited. The remaining balance must be paid at least 1 WEEK prior to the event. Please download the rental application and agreement policy below.

Associated Files